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Brother MFC-8460N User Manual

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USER S GUIDE MFC-8460N MFC-8860DN

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Register your product on-line at By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;

Page 3: Compilation And Publication Notice

FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in other countries.

Page 4: Table Of Contents

Table of Contents Section I General General information Using the documentation 2 Symbols and conventions used in the documentation 2 Accessing the complete User s Guide 2 Viewing documentation 2 Control panel overview 5 Status LED indications 8 Loading documents and paper Loading documents 10 Using the ADF 10 Using the scanner glass Flatbed 11

Page 5: Table Of Contents

Security features Security 23 Setting Lock 23 Secure Function Lock 24 Section II Fax Sending a fax How to fax30 Entering fax mode 30 Sending a single-sided fax from the ADF 30 Sending a 2-sided fax from the ADF MFC-8860DN only 30 Sending a fax from the scanner glass

Page 6: Table Of Contents

Receiving faxes into memory 44 Printing a fax from the memory 45 Phone and external devices Phone line services46 Do you have Voice Mail. 46 Telephone Service for Australia 46 Telstra FaxStream Caller ID Caller IDentification 48 How Does the Caller ID Work.49 The Caller ID is Stored in Your Machine Memory 49 Viewing Caller ID List 49 Telephone Service for New Zealand 50

Page 7: Table Of Contents

Remote fax options Fax forwarding 66 Fax storage67 PC fax receive 67 Changing remote fax options 68 Turning off remote fax options 68 Remote retrieval 69 Setting a remote access code 69 Using your remote access code 69 Retrieving fax messages

Page 8: Table Of Contents

Section IV Software Software and Network features Section V Appendices Safety and Legal Choosing a location 90 Important Information91 Safety precautions 91 IEC 60825-1 Specification 94 Disconnect device 94 LAN connection 95 Radio interference 95 International Energy Star Important Information for Australia 96 IMPORTANT-For Your Safety 96 International Energy Star Important safety instructions96

Page 9: Table Of Contents

Routine maintenance 126 Cleaning the outside of the machine 126 Cleaning the scanner glass 128 Cleaning the laser scanner window 128 Cleaning the corona wire 130 Cleaning the drum unit 130 Replacing the toner cartridge TN-3145/TN-3185 131 Replacing the toner cartridge 132 Replacing the drum unit DR-3115 134 Replacing periodic maintenance parts

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Section I General General information Loading documents and paper General setup Security features

Page 11: Using The Documentation, Symbols And Conventions Used In The Documentation, Accessing The Complete User s Guide

CD-ROM. Viewing documentation Viewing documentation Windows To view the documentation, from the Start menu, point to Brother, MFL Pro Suite from the program group, and then click User s Guide. If you have not installed the software, you can find the documentation by following the instructions below: Turn on your PC.

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If this window does not appear, use Windows Explorer to find and run the setup.exe program from the root directory of the Brother CD-ROM. Click Documentation. Click the documentation you want to read: Setup Guide: Setup and software installation instructions.

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Chapter 1 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User s Guide: Scanning from a Macintosh 9.1-9.2/Mac OS X 10.2.4 or greater Using ControlCenter2 For Mac OS 10.2.4 or greater Network Scanning For Mac OS or greater

Page 14: Control Panel Overview

Control panel overview MFC-8460N and MFC-8860DN have similar control keys. 1 One-Touch keys These 20 keys give you instant access to 40 previously stored numbers. Shift Lets you access One-Touch numbers 21 to 40 when held down. 2 Status LED light emitting diode The LED will flash and change colour depending on the machine s status.

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Lets you print copies on both sides of the paper. Contrast/Quality MFC-8860DN only Lets you change the quality or contrast for the next copy. Contrast MFC-8460N only Lets you change the contrast for the next copy. Quality MFC-8460N only Lets you change the quality for the next copy.

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10 Fax and telephone keys Tel/R Lets you answer an incoming call on an external phone. When connected to a PBX, you can use this key to gain access to an outside line, to recall an operator, or to transfer a call to another extension.

Page 17: Status Led Indications

Chapter 1 Status LED indications The Status LED light emitting diode will flash and change color depending on the machine s status. The LED indications shown in the table below are used in the illustrations in this chapter. Green Orange Green Orange Machine Status Sleep Mode

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If you cannot clear the error and see the same service call indication after turning the machine back on, please call your Brother dealer for service. The front cover, back cover, fuser cover or document cover is open. Close the cover.

Page 19: Loading Documents, Using The Adf, Loading Documents And Paper

Loading documents and paper Loading documents All fax, scan and copy operations can be performed from the ADF or the scanner glass. Flatbed Using the ADF You can use the ADF automatic document feeder to fax, scan or copy sheets of paper. The ADF feeds each sheet one at a time.

Page 20: Using The Scanner Glass flatbed, Acceptable Paper And Other Media, Recommended Media

Using the scanner glass Flatbed You can use the scanner glass to fax, scan, or copy the pages of a book or single sheets of paper. Documents can be up to 215.9 mm wide to 355.6 mm long 8.5 inches wide to 14 inches long.

Page 21: Handling And Using Media

Chapter 2 Handling and using media Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Avoid touching either side of transparencies, as this can decrease the print quality. Only use transparencies recommended for laser printing.

Page 22: Paper Capacity Of The Paper Tray

Paper capacity of the paper tray Paper size Paper Tray A4, Letter, Executive, A5, Tray 1 A6, B5 and B6 Multi-purpose tray Width: 69.9 to 215.9 mm MP tray 2.75 to 8.5 in. Length: 116.0 to 406.4 mm 4.57 to 16.0 in. Paper Tray A4, Letter, Executive, A5, Tray 2

Page 23: Loading Paper, And Other Media, Loading Paper

Chapter 2 Loading paper, and other media When printing on plain paper 60 to 105 gsm 16 to 28 lb or laser transparencies use the paper tray. For printing on other types of media use the MP tray Multi purpose tray. Loading paper Unfold the output paper tray support flap.

Page 24: Loading Envelopes And Other Media

Loading envelopes and other media Use the MP tray when printing envelopes, labels, and thick paper. Open the MP tray and lower it gently. Pull out the MP tray support. Insert the media into the MP tray with the top edge first and the printing side face up.

Page 25: Printable Area

Chapter 2 Printable Area Printable Area for copies The printable area of your machine begins at approximately 3 mm 0.12 in. from the top and bottom and 2.05 mm 0.08 in. from both sides of the paper. 1 3 mm 0.12 in. 2 2.05 mm 0.08 in. Note This printable area shown above is for a

Page 26: Mode Timer, Paper Settings, Paper Type, General Setup

General setup Mode timer The machine has three mode keys on the control panel: Fax, Scan, and Copy. You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode. If you select Off, the machine will stay in the mode you used last.

Page 27: Paper Size, Tray Use In Copy Mode

Chapter 3 Paper Size You can use nine sizes of paper for printing copies: A4, Letter, Legal, Executive, A5, A6, B5, B6 and Folio, and four sizes for printing faxes: A4, Letter, Legal or Folio. When you change the type of paper you load in the machine, you will also need to change the setting for paper size at the same time.

Page 28: Tray Use In Fax Mode, Tray Use In Print Mode

Tray use in Fax mode You can change the default tray priority that the machine will use for printing received faxes. When you select Tray 1 Only, MP Only or, the machine takes paper Tray 2 Only only from that tray. If the selected tray is out of paper, No Paper will appear on the LCD.

Page 29: Volume Settings, Ring Volume, Beeper Volume, Speaker Volume

Chapter 3 Volume Settings Ring volume You can select a ring volume level from a range of settings, from High to Off. While in Fax mode press adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next.

Page 30: Setting Daylight Savings Time, Ecology Features, Toner Save

Setting daylight savings time You can set the machine to change for Daylight Savings Time. If you select On, it will reset the time forward one hour and it you select Off, it will reset the time backward one hour. Press Menu 1, 5.

Page 31: Sleep Time, Turning Off The Scanner Lamp, Lcd Contrast

Chapter 3 Sleep time Setting the sleep time reduces power consumption by turning off the fuser while the machine is idle. You can choose how long the machine must be idle from 00 to 99 minutes before it goes into sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will reset.

Page 32: Security, Setting Lock, Security Features

Make a careful note of your password. If you forget it, please call your Brother dealer or Brother Customer Service. While setting lock is On, it is not possible to change the following settings without a

Page 33: Secure Function Lock

Restricted users must select the stored name and enter a password to use the machine. Make a careful note of your password. If you forget it, please call your Brother dealer or Brother Customer Service. Note You can set up to 25 individual users and one Public user.

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Setting the password for the administrator The password you set in these steps is for the administrator. This password is used to set up restricted users and to turn Secure Function Lock on or off. See Setting up restricted users on page 26 and Turning Secure Function Lock on on page 26.

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Chapter 4 Setting up restricted users You can set up users with restrictions and a password. Press Menu, 1, 9, 2. 19.Security 2.Function Lock Lock OffiOn Set Password Select OK Press a or b to select Setup User. Press OK. Enter the Administrator password.

Page 36: Switching Users

Switching Users This setting allows another user to log on the machine when Secure Function Lock is turned on. Note The time to change from an individual user to the Public user is the same as the Mode Timer setting Menu, 1, 1. See Mode timer on page 17.

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Chapter 4

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Section II Sending a fax Receiving a fax Phone and external devices Dialling and storing numbers Remote fax options Printing reports Polling

Page 39: Entering Fax Mode, Sending A Single-sided Fax From The Adf

Sending a fax How to fax Entering fax mode To enter fax mode press Fax, and the key will glow blue. Sending a single-sided fax from the ADF Using the ADF to send your faxes is the easiest way. To cancel a fax in progress press Stop/Exit.

Page 40: Sending A Fax From The Scanner Glass, Faxing Legal Size Documents From The Scanner Glass

Sending a fax from the scanner glass You can use the scanner glass to fax the pages of a book, or a single page at a time. The documents can be up to Letter, A4 or Legal size. Press Stop/Exit to cancel a fax in progress.

Page 41: Broadcasting

Chapter 5 Broadcasting Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One-Touch, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast. For information see How to Dial on page 58. You can broadcast up to 390 different numbers.

Page 42: Additional Sending Operations, Sending Faxes Using Multiple Settings, Electronic Cover

Additional sending operations Sending faxes using multiple settings Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time, transmission or cover page settings. Make sure you are in Fax mode After each setting is accepted, the LCD asks if you want to enter more settings: 22.Setup Send

Page 43: Print Sample

Chapter 5 Send a cover page for the next fax If you want to send a cover page only for the next fax, your machine will ask you to enter the number of pages you are sending so it can be printed on the cover page. Make sure you are in Fax mode Load your document.

Page 44: Contrast, Changing Fax Resolution

Contrast For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document. If your document is very light or dark, changing the contrast may improve the quality of the fax. Use Dark to increase the contrast of a light document.

Page 45: Dual Access, Real Time Transmission

Chapter 5 Dual access Your machine supports dual access, which lets you dial a number and begin scanning a fax into memory while you are already sending or receiving a fax. The LCD will show the new job number. The number of pages you can scan into the memory will vary depending on what is printed on them.

Page 46: Overseas Mode, Delayed Faxing, Delayed Batch Transmission

Overseas mode If you are having difficulty sending a fax overseas due to a bad connection, then turning on the overseas mode may help. This is a temporary setting, and will only be active for your next fax. Make sure you are in Fax mode Load your document.

Page 47: Checking And Cancelling Waiting Jobs, Sending A Fax Manually, Out Of Memory Message

LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory. Press Menu, 2, 6. 26.Remaining Jobs 001 BROTHER 002 BIC 003 ABCDEFG Select OK The number of jobs still to be sent will be displayed.

Page 48: Receive Modes, Choosing The Receive Mode

Receiving a fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the receive mode The diagram below will help you choose the correct mode. For more detailed information on the receive modes see page 40. Are you connecting an external telephone or external telephone answering device to the machine. Do you use a Distinctive Ring subscriber

Page 49: Using Receive Modes, Fax Only, Fax/tel, Manual, External Tad

Chapter 6 Using Receive Modes Some receive modes answer automatically Fax Only and Fax/Tel. You may want to change the ring delay before using these modes see page 41. Fax only Fax only mode will automatically answer every call as a fax. Fax/Tel Fax/Tel mode helps you automatically manage incoming calls, by recognising

Page 50: Receive Mode Settings, Ring Delay, F/t Ring Time

Receive Mode settings Ring Delay The ring delay sets the number of times the machine rings before it answers in Fax Only and Fax/Tel modes. If you have external or extension phones on the same line as the machine or subscribe to the Distinctive Ring service, keep the Ring Delay setting of 6.

Page 51: Fax Detect, Setting The Print Density

Chapter 6 Fax Detect Turning fax detect On allows the machine to receive fax calls automatically if you lift any handset on the same line as the machine. When you see Receiving on the LCD or when you hear chirps through the handset of an extension phone connected to another telephone wall socket, just replace the handset and your machine will receive the

Page 52: Additional Receiving Operations, Printing A Reduced Incoming Fax, Duplex Printing For Fax Mode mfc-8860dn Only

Additional receiving operations Printing a reduced incoming If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal or Folio size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting Menu, 1, 3.

Page 53: Setting The Fax Receive Stamp, Receiving Faxes Into Memory

Chapter 6 Setting the Fax Receive Stamp You can set the machine to print the received date and time in the top centre of each received fax page. Make sure you are in Fax mode Press Menu, 2, 1, 9. 21.Setup Receive 9.Fax Rx Stamp Select

Page 54: Printing A Fax From The Memory

Printing a fax from the memory If you are using the Fax Storage feature Menu, 2, 5, 1, you can still print a fax from the memory when you are at your machine. See Fax storage on page 67. Press Menu, 2, 5, 3. 25.Remote Fax Opt 3.Print Document Press Start

Page 55: Phone Line Services, Do You Have Voice Mail

Phone and external devices Phone line services Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may create problems with the operation of your machine.

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What is the Advantage of using Telstra FaxStream Duet Using Telstra FaxStream Duet most efficient way to receive both fax and telephone calls on the same line. When the voice call comes in, all phones extension and external and the fax machine will ring to alert you to pick it up.

Page 57: Very Important

Chapter 7 Set the Distinctive Ring to ON Very important. After you have set the Distinctive Ring feature to ON, the receive mode is set to Manual automatically. Unless you have a TAD or Voice Mail set up on the Distinctive Ring number, Manual mode means you must answer all the calls yourself.

Page 58: How Does The Caller Id Work, The Caller Id Is Stored In Your Machine Memory

How Does the Caller ID Work. The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller s phone number or name if the name has stored in the One-Touch and Speed-Dial.

Page 59: Telephone Service For New Zealand, Faxability

Chapter 7 Telephone Service for New Zealand FaxAbility FaxAbility is a service offered by Telecom that allows you to have an additional number on one phone line, with its own distinctive ring pattern. This way, when you get an incoming call, you can identify the number being called by its ring.

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How to Turn FaxAbility OFF or ON The FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To change the setting, repeat Steps 1-3; Step 2 is where you can select either On or Off. Call Waiting beeps caused by incoming calls on your main number can affect fax transmissions.

Page 61: Viewing Caller Id List, How Does The Caller Id Work

Chapter 7 How Does the Caller ID Work. The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the display shows you the caller s phone number or name if available. Once you press Hook and answer the call, the caller s ID disappears.

Page 62: Telephone Service For Some Countries, Distinctive Ringing for Singapore And Hong Kong

Telephone Service for Some Countries Distinctive Ringing For Singapore and Hong Kong This machine feature lets you use the Distinctive Ringing subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ringing pattern, so you will know which phone number is ringing.

Page 63: Caller Id for Singapore And Hong Kong, Viewing Caller Id List

Chapter 7 Caller ID For Singapore and Hong Kong The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the telephone number or name of your caller as the line rings.

Page 64: Connecting An External Tad, Connections, Recording An Outgoing Message

Connecting an external You can connect an external Telephone Answering Device TAD to the same line as your machine. When the TAD answers a call, your machine will listen for the CNG fax calling tones sent by a sending fax machine. If it hears them it will take over the call and receive the fax.

Page 65: Multi-line Connections pabx, External And Extension Phones, Operation From Extension Telephones, For Fax/tel Mode Only

Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.

Page 66: Connecting An External Or Extension Phone, Using A Cordless External Handset, Using Remote Codes

Connecting an external or extension phone You can connect a separate telephone directly to your machine as shown in the diagram below. Example for Australia 1 Extension telephone 2 External telephone When you are using an external telephone, the LCD shows Telephone. Using a cordless external handset If your cordless telephone is connected to the

Page 67: Manual Dialling, One-touch Dialling, Speed-dialling

Dialling and storing numbers How to Dial Manual dialling Use the keypad to enter all the digits of the telephone number. One-Touch dialling Press the One-Touch key that stores the number you want to call. To dial One-Touch numbers 21 to 40, hold down Shift as you press the One-Touch key.

Page 68: Search, Fax Redial

Search You can search alphabetically for names you have stored in the One-Touch and Speed- Dial memories. Press Search/Speed Dial. Press the dial pad key for the first letter of the name. Use the chart Entering Text on page 153 to help you enter letters. Press OK.

Page 69: Storing Numbers, Storing A Pause

40 fax or phone numbers, E- mail addresses for automatic dialling. To access numbers 21 to 40, hold down Shift as you press the One-Touch key. MFC-8460N: Press Menu, 2, 3, 1. 23.Set Quick-Dial 1.One-Touch Dial One-Touch:

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Choose one of the options below: To store another One-Touch number go to b. To finish storing One-Touch numbers press Stop/Exit. MFC-8860DN: Press Menu, 2, 3, 1. 23.Set Quick-Dial 1.One-Touch Dial One-Touch: Select One-Touch Press the One-Touch key where you want to store a number.

Page 71: Storing Speed-dial Numbers

Chapter 8 Storing Speed-Dial numbers You can store your frequently used numbers as Speed-Dial numbers. The machine can store 300 Speed-Dial numbers. MFC-8460N: Press Menu, 2, 3, 2. 23.Set Quick-Dial 2.Speed-Dial Speed-Dial. Enter OK Key Use the dial pad to enter a three digit Speed-Dial location number 001–300.

Page 72: Storing One-touch Dial Numbers, Changing One-touch And Speed-dial Numbers

2. 23.Set Quick-Dial 005:MIKE 1.Change 2.Exit Select OK MFC-8460N Go to c. MFC-8860DN Go to b. MFC-8860DN only Press a or b to select Fax/Tel, E-Mail or IFAX. Press OK. Press d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it.

Page 73: Setting Up Groups For Broadcasting

Speed-Dial number that has not already been used to store a number. Use the dial pad to enter a group number 1 to 20. Press OK. MFC-8460N Go to e. MFC-8860DN Go to d. MFC-8860DN only Press a or b to select Fax/IFAX or E-Mail.

Page 74: Combining Quick-dial Numbers, Tone Or Pulse not Available In New Zealand

Select the file format TIFF or PDF that will be used to send to your computer. Do one of the following: To store another group for broadcasting, go to b. To finish storing groups for broadcasting, Press Stop/Exit. Combining Quick-Dial numbers You can combine more than one Quick-Dial number when you dial.

Page 75: Fax Forwarding

Remote fax options Remote fax options let you receive faxes while you are away from the machine. You can only use one fax option at a time. Fax forwarding The fax forwarding feature lets you automatically forward your received faxes to another machine.

Page 76: Fax Storage, Pc Fax Receive

Fax storage The fax storage feature lets you store your received faxes in the machine s memory. You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands, see Retrieving fax messages on page 70. Your machine will automatically print a copy of the stored fax.

Page 77: Changing Remote Fax Options, Turning Off Remote Fax Options

Chapter 9 Changing remote fax options If received faxes are left in your machine s memory when you change to another remote fax option, the LCD will ask you the following message: 25.Remote Fax Opt Erase All Doc. 1.Yes 2.No Select

Page 78: Remote Retrieval, Setting A Remote Access Code

Remote retrieval The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages.

Page 79: Retrieving Fax Messages

Chapter 9 Retrieving fax messages Dial your fax number. When your machine answers, immediately enter your remote access code 3 digits followed by l. If you hear one long beep, you have messages. When you hear two short beeps, use the dial pad to press 9 6 2.

Page 80: Changing The Fax Forwarding Number, Remote Fax Commands

Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code 3 digits followed by l, the system will give two short beeps and you must enter a remote command. Remote commands Change the fax forwarding or fax storage settings

Page 81: Fax Reports, Transmission Verification Report, Fax Journal

Printing reports Fax reports Some fax reports transmission verification and fax journal can be printed automatically or manually. Transmission verification report You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful shown as OK.

Page 82: Reports, How To Print A Report

Print a list of your current settings. 6 Network Config Lists your network settings. 7 Order Form You can print an accessories order form to fill out and send to your Brother dealer. How to print a report Press Menu, 5. 5.Print Reports 1.XMIT Verify 2.Help List

Page 83: Polling Receive, Secure Polling, Delayed Polling

Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to get a fax from a secured Brother machine you have to enter the secure code.

Page 84: Sequential Polling, Polled Transmit, Setup For Polled Transmit

Secure Polling lets you restrict who can get the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.

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Chapter 11

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Section III Copy Making copies

Page 87: Entering Copy Mode, Making A Single Copy, Making Multiple Copies, Stop Copying

Making copies How to copy Entering copy mode Press Copy to enter Copy mode. Contrast:- Quality :Auto Enlg/Red:100 Tray :MP T1 Press ab or Start 1 Contrast 2 Quality 3 Copy Ratio 4 Tray Use 5 Number of Copies Making a single copy Make sure you are in Copy mode Load your document.

Page 88: Copy Options, Changing Copy Quality

When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys. You can use different combinations. MFC-8460N MFC-8860DN The machine returns to its default settings after 60 seconds or if the Mode Timer returns the machine to Fax mode.

Page 89: Changing Text Copy Resolution, Enlarging Or Reducing The Image Copied

Chapter 12 Changing text copy resolution You can change the text copy resolution to 1200x600dpi if you have selected Text from the Quality or Contrast/Quality options, and make a copy with 100 ratio using the scanner glass. To change the text copy resolution, follow the instructions below: Make sure you are in Copy mode Put your document on the scanner

Page 90: Making N In 1 Copies Or A Poster

Choose one of the options below: Press a or b to select the enlargement or reduction ratio you want. Press OK. Press a or b to select Custom 25– 400. Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25 to 400.

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Chapter 12 If you are copying from the ADF: Insert your document face up in the direction shown below: 2 in 1 P 2 in 1 L 4 in 1 P 4 in 1 L If you are copying from the scanner glass: Insert your document face down in the direction shown below:

Page 92: Duplex 2-sided Copying mfc-8860dn Only

Duplex 2-sided copying MFC-8860DN only If you want to use the duplex copy feature, load your document in the ADF. Duplex Copy 1 sided i 2 sided Portrait Landscape 2 sided i 2 sided Portrait Landscape 2 sided i 1 sided Portrait Landscape Make sure you are in Copy mode

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Chapter 12 After the machine scans the page, press 1 to scan the next page. Flatbed Copy: Next Page. 1.Yes 2.No Select OK Put the next page on the scanner glass. Press OK. Repeat f and g for each page of the layout.

Page 94: Sorting Copies Using The Adf, Adjusting Contrast

Make sure you are in Copy mode Load your document. Use the dial pad to enter the number of copies up to 99. MFC-8460N Press Contrast. MFC-8860DN Press Contrast/Quality. Press a or b to choose Contrast.

Page 95: Tray Select, Out Of Memory Message

Chapter 12 Tray Select You can change the tray use only for the next copy. Make sure you are in Copy mode Load your document. Use the dial pad to enter the number of copies up to 99. Press Tray Select. Contrast:- nnonn Quality :Auto

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Section IV Software Software and Network features

Page 97: Software And Network Features

, see Chapter 5 in the Software User s Guide on the CD-ROM. For Macintosh, see Chapter 11 in the Software User s Guide on the CD-ROM. Brother PC-FAX For Windows, see Chapter 6 in the Software User s Guide on the CD-ROM.

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Section V Appendices Safety and Legal Options Troubleshooting and routine maintenance Menu and Features Specifications Glossary

Page 99: Choosing A Location

Safety and Legal Choosing a location Place your machine on a flat, stable surface that is free of vibration. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10 and 32.5 C. Make sure cables leading to the machine do not constitute a trip hazard.

Page 100: Important Information, Safety Precautions

Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. If any cables become damaged, disconnect your machine, and contact your Brother dealer. Do not place any objects on the machine, or obstruct the air vents.

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WARNING Before cleaning the inside of the machine, first unplug the telephone line cord, and then the power cord from the electrical socket. Do not handle the plug with wet hands. Doing this might cause an electrical shock. After you have just used the machine, some internal parts of the machine will be extremely hot.

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Safety and Legal To prevent injuries, DO NOT put your fingers in the area shown in the illustrations. DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations.

Page 103: Iec 60825-1 Specification, Disconnect Device

IEC 60825-1 Specification This machine is a Class 1 laser product as defined in IEC 60825-1 specifications. The label shown below is attached in countries where required. This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances.

Page 104: Lan Connection, Radio Interference

2 A USB cable which must not exceed 2.0 metres in length. International E NERGY The purpose of the International E development and popularization of energy-efficient office equipment.As TAR an E Partner, Brother Industries, Ltd. has determined that NERGY this product meets the E NERGY Compliance Statement

Page 105: Important Information For Australia, Important-for Your Safety, Important Safety Instructions

The purpose of the International E Program is to promote the development and popularization of energy-efficient office equipment. As an E Partner, Brother NERGY Industries, Ltd. has determined that this product meets the Energy Star guidelines for energy efficiency. Important safety instructions Read all of these instructions.

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This product is equipped with a 3-wire grounded plug, a plug having a third grounded pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet.

Page 107: Important Information For New Zealand, Important Safety Instructions

Important Information for New Zealand Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning the outside of the machine and the scanner glass.

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This product should be connected to an AC power source within the range indicated on the rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified electrician. This product is equipped with a 3-wire earthed plug.

Page 109: Important-for Your Safety, Important Notice, Important Safety Instructions

IMPORTANT-For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point which is effectively grounded through the normal household wiring. Extension cords used with the equipment must be three-conductor and be correctly wired to provide connection to ground.

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Please refer all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. Safety and Legal Unplug this product from the wall outlet

Page 111: Trademarks

Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.

Page 112: Optional Paper Tray lt-5300, Memory Board, Dimm Types

When an optional tray is installed, the machine can hold up to 550 sheets of plain paper. If you want to buy an optional lower tray unit, call your Brother dealer. For setup, see the User s Guide that we have supplied with the lower tray unit.

Page 113: Installing Extra Memory

Note There might be some DIMMs that will not work with the machine. For more information, call the dealer you bought the machine from or Brother Customer Service. Installing extra memory Turn off the machine s power switch. Unplug the telephone line cord.

Page 114: Troubleshooting, Solutions To Common Problems

If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips. Visit us at

Page 115: Phone Line Or Connections, Sending Faxes, Handling Incoming Calls

Phone Line or Connections Difficulties Suggestions Dialling does not work. Check for a dial tone. Change Tone/Pulse setting. See the Quick Setup Guide. The machine does not answer when called. Sending Faxes Difficulties Suggestions Poor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your machine s scanner operation.

Page 116

For Example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.

Page 117

Try to print again. status LED is yellow. Scanning Difficulties Difficulties Suggestions TWAIN errors appear while Make sure that the Brother TWAIN driver is chosen as the primary source. In scanning. PaperPort Software Difficulties Difficulties Suggestions Cannot install software or print.

Page 118

Software Difficulties Continued Difficulties Unable to write to LPT1, LPT1 already in use or MFC is Busy error message appears. Paper Handling Difficulties Difficulties The machine does not load paper. The LCD shows No paper or a Paper Jam message. The machine does not feed paper from the MP tray.

Page 119

3. Enter any name, port number 54295 for network scanning and 54926 for network PC-Fax receiving, select UPD and click OK. 4. Make sure if the new setting is added and is checked, and then click OK. XP SP1, please visit the Brother Solutions Center. users

Page 120: Improving The Print Quality

Improving the print quality Examples of poor print quality ABCDEFGH CDEF abcdefghijk defg A B C D a b c d e b c d 0 1 2 3 4 Faint ABCDEFGH abcdefghijk A B C D a b c d e 0 1 2 3 4 Grey background Ghost

Page 121

Examples of poor print Recommendation quality Hollow print All black Dust, paper powder, glue, and so on may stick to the surface of the photosensitive drum OPC and cause black or white spots to appear on printed documents. Make a few copies of a blank, white sheet of paper. See copies If the print quality still has not improved you need to install a new drum.

Page 122

The toner cartridge may be damaged. Put in a new toner cartridge. See Replacing the toner cartridge TN-3145/TN-3185 The fuser unit may be smudged. Call Brother or your dealer for service. Clean the laser scanner window with a soft cloth. See scanner window on page 128.

Page 123

Examples of poor print Recommendation quality Curled or wave B DEFGH abc efghijk b c d e 1 3 4 Wrinkles or creases Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you do not use the machine often, the paper may have been in the paper tray too long.

Page 124: Setting Dial Tone Detection, Compatibility

Setting Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone.

Page 125: Error Messages

Error messages As with any sophisticated office product, errors may occur. If this happens, your machine will identify the problem and display an error message. The most common error messages are shown below. Error Message Cause Paper is not the correct size. Check Paper Size Poor phone line quality caused a

Page 126

Error Message Cause The document was not inserted or Document Jam fed properly, or the document scanned from the ADF was too long. The drum unit is near the end of its Drum Near End life. The drum counter was not reset. The duplex tray is not installed Duplex properly.

Page 127

Call Brother Customer Service to replace the fuser unit. Call Brother Customer Service to replace the fuser unit. Call Brother Customer Service to replace the PF Kit 1. Call Brother Customer Service to replace the PF Kit 2. Call Brother Customer Service to replace the PF Kit MP.

Page 128

Error Message Cause The toner cartridge and drum unit Toner Error assembly is not installed properly. The toner cartridge and drum unit Toner Life assembly is not installed properly, or the toner cartridge is used up and printing is not possible. If the LCD shows Toner Low, you Toner Low can still print, however, the

Page 129: Checking If The Machine Has Faxes In Its Memory, Sending Faxes To Another Fax Machine

Make sure that you have installed MFL-Pro Suite on your PC, and then turn on PC Fax Receiving on the PC. For details about PC Fax Receive, see Using Brother PC-FAX software For Windows in the Software User s Guide on the CD-ROM.

Page 130: Document Jams

Document jams If the document is jammed, follow the steps below. Document is jammed in the top of the ADF unit The document may get jammed if it is not inserted or fed properly, or if it is too long. Follow the steps below to clear a document jam.

Page 131: Paper Jams

Document is jammed in the duplex slot MFC-8860DN only Take out any paper from the ADF that is not jammed. Pull the jammed document out to the right. Press Stop/Exit. Paper jams To clear paper jams, please follow the steps in this section.

Page 132

Press the cover release lever to open the front cover. Slowly take out the drum unit and toner cartridge assembly. The jammed paper may be pulled out with the toner cartridge and drum unit assembly, or this may release the paper so you can pull it out of the paper tray opening.

Page 133

Paper is jammed at the back of the machine Press the cover release lever to open the front cover. Take out the drum unit and toner cartridge assembly. Open the back cover. Pull the tabs at the left and right hand sides toward you to open the fuser cover 1.

Page 134

Put the drum unit and toner cartridge assembly back in the machine. Close the front cover. Paper is jammed in the duplex tray MFC-8860DN only Pull the duplex tray completely out of the machine. Pull the jammed paper out of the machine or the duplex tray.

Page 135: Routine Maintenance, Cleaning The Outside Of The Machine

Hold down the lock lever on the right and take the toner cartridge out of the drum unit. Take out the jammed paper if there is any inside the drum unit. Put the toner cartridge back into the drum unit until you hear it lock into place. If you put it in properly, the lock lever will lift automatically.

Page 136

Clean the outside of the machine as follows: Pull the paper tray completely out of the machine. Wipe the outside of the machine with a soft cloth to remove dust. Remove anything that is stuck inside the paper tray. Troubleshooting and routine maintenance Wipe the inside of the paper tray with a soft cloth to remove dust.

Page 137: Cleaning The Scanner Glass

Cleaning the scanner glass Turn off the machine s power switch. Lift the document cover 1. Clean the white plastic surface 2 and scanner glass 3 underneath the document cover with isopropyl alcohol on a soft lint-free cloth. In the ADF unit, clean the white plastic bar 1 and the scanner glass strip 2 under it with isopropyl alcohol on a lint- free cloth.

Page 138

HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front cover of the machine, DO NOT touch the shaded parts shown in the illustration. CAUTION To prevent damage to the machine from static electricity, DO NOT touch the electrodes shown in the illustration.

Page 139: Cleaning The Corona Wire, Cleaning The Drum Unit

Cleaning the corona wire We recommend that you put the drum unit and toner cartridge assembly on a piece of disposable paper or cloth in case you accidentally spill or scatter toner. Open the front cover and take out the drum unit and toner cartridge assembly.

Page 140: Cleaning The Laser Scanner Window, Replacing The Toner Cartridge tn-3145/tn-3185

When you find the substance on the drum surface that matches the print sample, gently dab the surface of the OPC drum with a cotton swab that is lightly dampened with isopropyl alcohol. CAUTION The OPC drum is photosensitive so do not touch it with your fingers.

Page 141: Replacing The Toner Cartridge

Replacing the toner cartridge HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration. Open the front cover and take out the drum unit and toner cartridge assembly.

Page 142

CAUTION Brother printers are designed to work with toner of a particular specification and work to a level of optimum performance when used with genuine Brother toner cartridges TN–3145/TN–3185.

Page 143: Replacing The Drum Unit dr-3115

Clean the primary corona wire inside the drum unit by gently sliding the blue tab from left to right and right to left several times. Be sure to return the blue tab to the home position b. Put the drum unit and toner cartridge assembly back in the machine.

Page 144

HOT SURFACE After you have just used the machine, some internal parts of the machine will be extremely hot. When you open the front or back cover of the machine, DO NOT touch the shaded parts shown in the illustration. Open the front cover and take out the drum unit and toner cartridge assembly.

Page 145: Replacing Periodic Maintenance Parts

You need to replace the periodic maintenance parts regularly to maintain print quality. You should replace the parts listed below after printing approximately 100,000 pages. Please call your Brother dealer for service when the following messages appear on the LCD. LCD message

Page 146: Packing And Shipping The Machine

Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty. The machine should be adequately insured with the carrier. Turn off the machine s power switch.

Page 147: Machine Information, Checking The Serial Numbers, Checking The Page Counters

Machine Information Checking the serial numbers You can see the machine s serial number on the LCD. Press Menu, 7, 1. 71.Serial No. XXXXXXXXX Press Stop/Exit. Checking the page counters You can see the machine s page counters for copies, printed pages, reports and lists, faxes or a summary total.

Page 148: On Screen Programming, Menu Table, Memory Storage, Menu Keys

Menu and Features On screen programming Your machine has been designed to be easy to use. The LCD provides on screen programming using the menu keys. We have created step by step on screen instructions to help you program your machine.

Page 149

To access the menu mode: Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 4 for Printer menu. Press 5 for Print Reports menu. Press 6 for LAN menu. Press 7 for machine Info.

Page 150: Menu Table

Menu Table The factory settings are shown in Bold with an asterisk. Choose OK Main Menu Submenu Menu Selections 1.General 1.Mode Timer Setup 2.Paper Type 1.MP Tray 2.Tray 1 3.Tray 2 This menu only appears if you have the optional tray 2 Menu and Features Choose

Page 151

Main Menu Submenu Menu Selections 1.General 3.Paper Size 1.MP Tray Setup Continued 2.Tray 1 3.Tray 2 This menu only appears if you have the optional tray 2 4.Volume 1.Ring 2.Beeper 3.Speaker Options Descriptions Sets the size of the paper in the MP tray. Letter Legal Executive

Page 152

Main Menu Submenu Menu Selections 1.General 5.Daylight Setup Save Continued 6.Ecology 1.Toner Save 2.Sleep Time 7.Tray Use 1.Copy 2.Fax 3.Print 8.LCD Contrast Menu and Features Options Descriptions Resets the time forward or backward one hour. Increases the page yield of the toner cartridge.

Page 153

Main Menu Submenu Menu Selections 1.General 9.Security 1.Setting Lock Setup Continued 2.Function Lock 2.Fax 1.Setup 1.Ring Delay Receive In Fax mode only 2.F/T Ring Time 20 Secs 3.Fax Detect 4.Remote Codes 5.Auto Reduction 6.Memory Receive 7.Print Density -nnnno 8.Polling RX 9.Fax Rx Stamp 0.Duplex For MFC-8860DN

Page 154

Main Menu Submenu Menu Selections 2.Fax 2.Setup Send 1.Contrast Continued In Fax mode only 2.Fax Resolution 3.Delayed Fax 4.Batch TX 5.Real Time TX 6.Polled TX 7.Coverpg Setup Next Fax:On 8.Coverpage Note 9.Overseas Mode On 0.Glass Fax Size Menu and Features Options Descriptions Changes the lightness or

Page 155

Main Menu Submenu Menu Selections 2.Fax 3.Set Quick- 1.One-Touch Dial Dial Continued 2.Speed-Dial 3.Setup Groups 4.Report 1.Transmission Setting 2.Journal Period 5.Remote Fax 1.Forward/Store Backup Print 2.Remote Access ---l 3.Print Document 6.Remaining Jobs Options Descriptions Stores up to 40 One-Touch Dial numbers, so you can dial by pressing one key and Start.

Page 156

Main Menu Submenu Menu Selections 2.Fax 1.Compatibility High Miscellaneous Continued 2.Distinctive Not available in New Zealand 2.Faxability For New Zealand Only 3.Caller ID 3.Copy 1.Quality 2.FB Txt Quality 3.Contrast 4.Printer 1.Emulation 1.Internal Font 2.Print Options 2.Configuration

Page 157

200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Lists your settings. Lists your Network settings. You can print an accessories order form to fill out and send to you Brother dealer. Page

Page 158

Main Menu Submenu Menu Selections 6.LAN 1.TCP/IP 1.BOOT Method 2.IP Address 3.Subnet Mask 4.Gateway 5.Node Name 6.WINS Config 7.WINS Server 8.DNS Server 9.APIPA 0.IPv6 2.Ethernet Menu and Features Options Descriptions Auto Chooses the BOOT method that best suits your needs. Static RARP BOOTP

Page 159

Main Submenu Menu Selections Menu 3.Setup 1.Setup IFAX Internet MFC-8860DN 2.Setup Mail 3.Setup Mail 4.Setup Relay Options 1.Mail address 000-255. 2.SMTP Server 000-255. 000-255. 000-255 000-255. 3.POP3 Server 000-255. 000-255. 000-255 4.Mailbox Name 5.Mailbox Pwd 1.Auto Polling 2.Poll 10 MIN Frequency 3.Header Subject From

Page 160

Main Submenu Menu Selections Menu 4.Scan to 1.Color Email MFC-8860DN 2.B/W 3.Scan to 1.Color MFC-8460N 2.B/W 5.Scan to MFC-8860DN 6.Fax to Server MFC-8860DN 7.Time Zone MFC-8860DN 0.Factory 1.Reset Reset 2.Exit Menu and Features Options Descriptions Chooses the file format to PDF send the scanned data.

Page 161

Main Menu Submenu Menu Selections 7.Machine 1.Serial No. Info. 2.Page Counter 3.Parts Life 1.Drum 2.Fuser 3.Laser 4.PF Kit MP 5.PF Kit 1 6.PF Kit 2 0.Initial 1.Receive Setup Mode 2.Date/Time 3.Station ID 4.Tone/Pulse not available in New Zealand

Page 162: Entering Text

Entering Text When setting certain menu selections, such as the Station ID, you will need to type text characters. The number keys have letters printed on keys. The keys: 0, and l do not have printed letters because they are used for special characters. Press the appropriate number key the required number of times to access the characters below: For setting an e-mail address Press

Page 163

Special characters and symbols Press l, or 0, then press d or c to move the cursor under the symbol or character you want. Press OK to select it. Press l space . l , -. / m Press : ;

Page 164: General

Sleep: Average 17 W Standby: Average 85 W 531 mm 20.9 in. Without Drum/Toner Unit: MFC-8460N 16.5 kg 36.4 lb MFC-8860DN 16.7 kg 36.9 lb Sound power Operating Copying : LWAd 7.0 Bell Standby: LWAd 4.6 Bell Sound pressure

Page 165: Print Media

Print media Paper Input Paper Output Paper Tray Paper type: Plain paper, Bond Paper, Recycled paper or Transparencies Paper size: A4, Letter, Executive, A5, A6, B5 and B6 Paper Weight: 60 to 105 gsm 16 to 28 lb Maximum paper tray capacity: Up to 250 sheets of 80 gsm 20 lb plain paper or up to 10 transparencies Multi-purpose tray MP tray Paper type:

Page 166

Memory Transmission Out of Paper Reception Pages refers to the Brother Standard Chart No. 1 a typical business letter, Standard resolution, JBIG code. Specifications and printed materials are subject to change without prior notice. Pages refers to the ITU-T Test Chart 1 a typical business letter, Standard resolution, JBIG code. Specifications and printed materials are subject to change without prior notice.

Page 167: Copy

Copy Colour/Monochrome Duplex Copying Single-Sided Document Size Double-Sided Document Size MFC-8860DN only Multiple Copies Reduce/Enlarge Resolution First Copy Out Time When making a copy from the scanner glass in text quality mode at the 100 ratio. Monochrome Yes MFC-8860DN only ADF Width: 148.0 to 215.9 mm 5.8 to 8.5 in. ADF Height: 148.0 to 355.6 mm 5.8 to 14 in. Scanner Glass Width: Max.

Page 168: Scan

Double-Sided Document Size MFC-8860DN only Scanning Width Greyscale Maximum 1200 1200 dpi scanning with the WIA diver in Windows chosen by using the Brother scanner utility When using the scanner glass Yes MFC-8860DN only Yes Windows 98/98SE/Me/2000 Professional/XP/Windows

Page 169: Print, Interfaces

PCL6 BR-Script PostScript Level 3 Proprinter XL Epson FX-850 Brother GDI Graphic Device Interface printer driver support for Windows 98/98SE/Me/2000 Professional/XP/Windows NT Workstation Version 4.0 Brother Laser Driver for Mac OS greater, HQ1200 2400 600 dpi, 600 dpi, 300 dpi

Page 170: Computer Requirements

Fax send, Scanning For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi Dedicated Scan to key functions only in the Mac OS Network PC Fax Receive not supported in Windows NT Network Scanning not supported in Windows NT Scan to Email Server

Page 171: Consumable Items

Note Brother does not recommend the use of consumables other than genuine Brother consumables. Your machine warranty may not cover any damage arising from the use of non genuine Brother consumables. TN-3145: Standard Toner Cartridge: Approx. 3,500 pages TN-3185: High-Yield Toner Cartridge: Approx. 7,000 pages

Page 172: Ethernet Wired Network

Mac OS X 10.2.4 or greater mDNS Dedicated Scan key and direct Network Scanning supported in Mac OS Web BRAdmin is available as a download from NC-6400h You can connect your machine to a network for Network Printing, Network Scanning, PC Fax and Remote Setup.

Page 173: Glossary

Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF automatic document feeder Documents can be placed in the ADF and scanned one page at a time automatically.

Page 174

A TAD telephone answering device or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings when the Receive Mode setting is Fax/Tel to notify you to pick up a voice call that it answered.

Page 175

OCR optical character recognition The bundled ScanSoft PaperPort Presto. PageManager software application converts an image of text to text you can edit. One-Touch Keys on the machine s control panel where you can store numbers for easy dialling. You can store a second number on each key if you press Shift and the One-Touch Key together.

Page 176

Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine. Transmission Verification Report A listing of each fax sent, that shows its date, time and number. User Settings List A printed report that shows the current settings of the machine.

Page 177: Index

Index ADF automatic document feeder 10 ADF cover 121 Answering machine TAD connecting 55 Automatic fax receive 40 Fax Detect 42 fax redial 59 Broadcasting setting up Groups for 64 Caller ID print list 49 Cancelling Fax Forwarding 71 fax jobs in memory 38 jobs awaiting redial 38 Paging 71

Page 178

printing from memory 45 turning off 68 Fax, stand-alone receiving 39 at end of conversation 40 compatibility 115 duplex print 43 Fax Detect 42 Fax Forwarding 71 Fax Receive Stamp 44 FaxStream Duet 47 from extension phone 56 polling receive 74 reducing to fit on paper 43 retrieving from a remote site 70

Page 179

drivers 160 fax from memory 45 paper jams 122 quality 111 report 73 resolution 160 specifications 160 Programming your machine 139 Quality key copying 79 Quick-Dial 60 Group dial changing 63 setting up Groups for Broadcasting 64 One-Touch dial Custom Scan Profile 60 setting up 60 using 58 Search 59

Page 180

Volume, setting beeper 20 ring 20 speaker 20

Page 181

e.g. a copy of the sales docket. Contact Brother International Aust Pty Ltd for details about your nearest Authorised Warranty Centre or visit: www.brother.com.au Support – For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: www.brother.com.au or visit our Solutions website for FAQs Frequently Asked Questions, Driver Updates

Page 182

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. ARL/ASA/NZ

If you need to call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-8460N and MFC-8860DN

Serial Number:

Date of Purchase:

Place of Purchase:

The serial number is on the back of the unit. Retain

this User s Guide with your sales receipt as a

permanent record of your purchase, in the event of

theft, fire or warranty service.

By registering your product with Brother, you will be recorded as the

original owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your product

should you lose your receipt; and,

may support an insurance claim by you in the event of product loss

covered by insurance.

Circle your model number

2006 Brother Industries, Ltd.

Approval Information and Compilation and

Publication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE

FITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it was

originally purchased, and does not offer any warranty in the event that this product is used on

public telecommunication lines in other countries.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,

covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without

notice.

Brother reserves the right to make changes without notice in the specifications and materials

contained herein and shall not be responsible for any damages including consequential caused

by reliance on the materials presented, including but not limited to typographical and other errors

relating to the publication.

Section I General

Viewing documentation. .2

Control panel overview 5

Loading documents and paper

Loading documents 10

Using the ADF. .10

Recommended media. .11

Loading paper14

Printable Area 16

Mode timer. .17

Paper settings 17

Paper Type. 17

Paper Size. .18

Tray use in Copy mode 18

Tray use in Fax mode 19

Volume Settings20

Ring volume20

Beeper volume. 20

Speaker volume20

Ecology features. .21

Toner save..21

Sleep time22

LCD Contrast. 22

General setup

Mode timer

The machine has three mode keys on the

control panel: Fax, Scan, and Copy.

You can set how much time the machine

takes after the last Copy or Scan operation to

return to Fax mode. If you select Off, the

machine will stay in the mode you used last.

This setting also sets the time the machine

will change from individual user to public user

when using Secure Function Lock. See

Switching Users on page 27.

Press Menu, 1, 1

11.Mode Timer

0 Sec

30 Secs

1 Min

Select

Press a or b to select 0 Sec,

30 Secs, 1 Min, 2 Mins, 5 Mins or

Off. Press OK.

Press Stop/Exit.

Paper settings

Paper Type

Set up the machine for the type of paper you

are using. This will give you the best print

quality.

Choose one of the options below:

To set the paper type for the

MP Tray press Menu, 1, 2, 1.

To set the paper type for Tray 1

press Menu, 1, 2, 2.

To set the paper type for Tray 2

press Menu, 1, 2, 3 if you installed

the optional tray.

12.Paper Type

1.MP Tray

Plain

Thick

Press a or b to select Thin, Plain,

Thick, Thicker, Transparency or

Recycled Paper. Press OK.

Note

Transparency is not available for the

optional Tray 2.

You can choose Transparency only if

A4, Letter, Legal or Folio size was

chosen as the paper size.

Chapter 3

Paper Size

You can use nine sizes of paper for printing

copies: A4, Letter, Legal, Executive, A5, A6,

B5, B6 and Folio, and four sizes for printing

faxes: A4, Letter, Legal or Folio.

When you change the type of paper you load

in the machine, you will also need to change

the setting for paper size at the same time.

This is so your machine can fit an incoming

fax onto the page.

To set the paper size for the

MP Tray press Menu, 1, 3, 1.

To set the paper size for Tray 1

press Menu, 1, 3, 2.

To set the paper size for Tray 2

press Menu, 1, 3, 3 if you installed

13.Paper Size

Letter

Press a or b to select A4, Letter,

Legal, Executive, A5, A6, B5, B6,

Folio or Any.

Press OK.

Legal, Folio and Any appear only when

you select the MP tray Menu, 1, 3, 1.

A6 size is not available for the optional

Tray 2.

If you select Any for the MP Tray Paper

Size: You must choose MP Only for the

Tray Use setting. You cannot use the Any

Paper Size selection for the MP tray when

making N in 1 copies. You must choose

one of the other available Paper Size

selections for the MP tray.

Tray use in Copy mode

You can change the default tray priority that

the machine will use for printing copies.

When you select Tray 1 Only, MP Only or

Tray 2 Only

only from that tray. If the selected tray is out

of paper, No Paper will appear on the LCD.

Insert the paper in the empty tray.

When you select T1 T2 MP, the machine

takes paper from Tray 1 until it is empty,

then from Tray 2, then from the MP tray.

When you select MP T1 T2, the machine

takes paper from the MP tray until it is empty,

then from Tray 1, then from Tray 2.

To change the tray settings follow the

instructions below:

Press Menu, 1, 7, 1.

17.Tray Use

1.Copy

Tray 1 Only

MP Only

Press a or b to select Tray 1 Only,

MP T1 T2

Tray 2 Only and T2 appear only if the

optional tray is installed.

When loading the documents from the

ADF and MP T1 T2 or T1 T2 MP is

selected, the machine looks for the tray

with the most suitable paper and takes

paper from that tray. If no tray has suitable

paper, the machine takes paper from the

tray with the highest priority.

When using the scanner glass, your

document is copied from the tray with the

highest priority even if more suitable paper

is in another paper tray.

, the machine takes paper

, MP Only,

or T1 T2

MP. Press OK.

the machine will use for printing received

faxes.

You can use four sizes of paper for

printing faxes: A4, Letter, Legal or Folio.

When a suitable size is not in any of the

trays received faxes will be stored in the

machine

s memory and

Check Paper Size will appear on the

LCD. For details, see Check Paper Size

on page 116.

If the tray is out of paper and received

faxes are in the machine

No Paper will appear on the LCD. Insert

paper in the empty tray.

Press Menu, 1, 7, 2.

2.Fax

Tray 2 Only, MP Only, MP T1 T2

s memory,

Tray use in Print mode

You can change the default tray the machine

will use for printing from your computer.

Press Menu, 1, 7, 3.

3.Print

, MP Only, MP T1 T2

The setting in the printer driver will take

priority over the setting made on the

control panel.

If the control panel is set to

Tray 1 Only, Tray 2 Only, MP Only

or MP T1 T2 and you choose Auto

Select in the printer driver, the tray use

will be MP T1 T2.

If the control panel is set to T1 T2 MP and

you choose Auto Select in the printer

driver, the tray use will remain T1 T2 MP.

Volume Settings

Ring volume

You can select a ring volume level from a

range of settings, from High to Off.

While in Fax mode press

adjust the volume level. The LCD shows the

current setting, and each key press will

change the volume to the next. The machine

will keep the new setting until you change it.

You can also change the volume through the

menu, by following the instructions below:

Press Menu, 1, 4, 1.

14.Volume

1.Ring

Med

High

Press a or b to select Off, Low, Med or

High. Press OK.

Beeper volume

When the beeper is on, the machine will beep

when you press a key, make a mistake, or

after you send or receive a fax. You can

select a range of volume levels, from High to

Off.

Press Menu, 1, 4, 2.

2.Beeper

Speaker volume

You can select a range of speaker volume

levels, from High to Off.

You can change the volume through the

Press Menu, 1, 4, 3.

3.Speaker

Setting daylight

savings time

You can set the machine to change for

Daylight Savings Time. If you select

On, it will reset the time forward one hour and

it you select

Off, it will reset the time backward one hour.

Press Menu 1, 5.

15.Daylight Save

Off

Press a or b to select On, or Off.

Ecology features

Toner save

You can save toner using this feature. When

you set toner save to On, print appears

lighter. The default setting is Off.

Press Menu, 1, 6, 1.

16.Ecology

1.Toner Save

Press a or b to choose On or Off.

Sleep time

Setting the sleep time reduces power

consumption by turning off the fuser while the

machine is idle.

You can choose how long the machine must

be idle from 00 to 99 minutes before it goes

into sleep mode. When the machine receives

a fax, computer data or makes a copy, the

timer will reset. The default setting is 05

minutes.

While the machine is in sleep mode the LCD

will display Sleep. When printing or copying

in sleep mode, there will be a short delay

while the fuser warms up.

Press Menu 1, 6, 2.

2.Sleep Time

Sleep Time:05Min

Enter OK Key

Enter the length of time the machine is

idle before entering sleep mode 00 to

99. Press OK.

To turn off sleep mode, press Secure and

Job Cancel at the same time in b. Press a

or b to select Off or On.

When you turn off sleep mode, the setting

will take effect the next time the machine

copies, prints or is turned off and on.

Turning off the scanner lamp

The scanner lamp stays on for 16 hours

before automatically switching off to preserve

the life of the lamp and reduce power

consumption.

To turn the scanner lamp off manually press

the d and c keys simultaneously. The

scanner lamp will remain turned off until the

next time you use the scanning feature.

Turning the lamp off regularly will reduce

the lamp s life.

LCD Contrast

You can change the contrast to make the

LCD look lighter or darker.

Press Menu, 1, 8.

18.LCD Contrast

nnonn

Select d c OK

Press c to make the LCD darker.

Or press d to make the LCD lighter.

Security features

Security

Setting Lock

Setting Lock lets you set a password to stop

other people from accidentally changing your

machine settings.

Make a careful note of your password. If you

forget it, please call your Brother dealer or

Brother Customer Service.

While setting lock is On, it is not possible to

change the following settings without a

password:

Date/Time

Station ID

Quick-Dial settings

Mode Timer

Volume

Clock Change

Ecology

Tray Use

Security settings

Setting up the password

Press Menu, 1, 9, 1.

19.Security

1.Setting Lock

New Passwd:XXXX

Enter a four digit number for the

password. Press OK.

Re-enter your password when the LCD

shows Verify. Press OK.

Changing your password

Set Password

Press a or b to select Set Password.

Enter your four-digit password.

Enter a four-digit number for the new

Turning Setting Lock on/off

If you enter the wrong password when

following the instructions below, the LCD will

show Wrong Password. Re-enter the

correct password.

Turning Setting Lock on

Press a or b to select On.

Turning Setting Lock off

Password:XXXX

Press OK twice.

Secure Function Lock

Secure Function Lock lets you restrict Public

access to certain machine functions Fax Tx,

Fax Rx, Copy, Scan and PCprint

PCprint includes PC Fax Send as well as all print

jobs.

This feature also prevents users from

changing the default settings of the machine

by limiting access to the Menu settings.

Disabling at least one function is required to

turn on Secure Function Lock for the Public

user.

Access to restricted operations can be

enabled by creating a restricted user.

Restricted users must select the stored name

and enter a password to use the machine.

You can set up to 25 individual users and

one Public user.

When you set up a Public user, you can

restrict one or more of the machine s

functions to all users who do not have a

password.

Only administrators can set limitations

and make changes for each user.

When PCprint is disabled, computer print

jobs will be lost without notification.

When Secure Function Lock is on, you

can only use 21.Contrast,

26.Polled TX or 27.Coverpg Setup

in the Fax menu.

If Fax Tx is disabled, you cannot use any

function in the Fax menu.

Polling Receive is enabled only when the

both Fax Tx and Fax Rx are enabled.

Setting the password for the

administrator

The password you set in these steps is for the

administrator. This password is used to set

up restricted users and to turn Secure

Function Lock on or off. See Setting up

restricted users on page 26 and Turning

Secure Function Lock on on page 26.

Press Menu, 1, 9, 2.

2.Function Lock

Enter a four-digit number for the

Re-enter the password when the LCD

Setting up the Public user

You can set up the Public user. Public users

do not need to enter a password.

You must disable at least one function.

Lock OffiOn

Press a or b to select Setup User.

Enter the Administrator password.

Setup User

Public

User01

Press a or b to select Public.

Press a or b to select Enable or

Disable for Fax Tx. Press OK.

After you have set Fax Tx, repeat this step

for Fax Rx, Copy, Scan and PCprint

You can set PCprint for only the Public user.

Setting up restricted users

You can set up users with restrictions and a

Press a or b to select User01.

Use the dial pad to enter the user name.

See Entering Text on page 153.

Enter a four-digit password for the user.

After you have set Fax Tx, repeat this

step for Fax Rx, Copy and Scan.

Repeat d to g for entering each

additional user and password.

Turning Secure Function Lock on/off

show Wrong password. Re-enter the

Turning Secure Function Lock on

Press a or b to select Lock OffiOn.

Enter your four-digit administrator

Turning Secure Function Lock off

Lock OniOff

Change User

Press a or b to select Lock OniOff.

This setting allows another user to log on the

machine when Secure Function Lock is

turned on.

The time to change from an individual user

to the Public user is the same as the Mode

Timer setting Menu, 1, 1. See Mode

timer on page 17. Also, you can exit from

an individual user by pressing the

illuminated Mode key.

Press a or b to select Change User.

Press a or b select the registered

name of the user to be logged on.

Enter the password of the user you have

selected in c. Press OK.

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Manuals Brands Brother Manuals All in One Printer MFC-8460N User manual

Brother mfc-8460n: users guide.

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Also See for MFC-8460N

Service manual - 492 pages

User manual - 194 pages

Bedienungsanleitung - 92 pages

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